Information Rights Management - Part 1

Managing access to business critical information has long been a challenge faced by CXO's across the world more so because the leakage of business critical information can lead to major ramification for organizations.

To help overcome this precise challenge Microsoft Office 2007 provides a comprehensive and cost effective platform for ensure that the right information is made available to right people in a secure manner. The key benefit of Information Rights Management (IRM) is that it is far more secure than passwords as long as the security of the digital certificates is not compromised. Further the system also supports Document Life cycle management.

Information Rights Management (IRM) allows individuals and administrators to specify access permissions to documents, workbooks, and presentations across their life cycle. This helps prevent sensitive information from being printed, forwarded, or copied by unauthorized people. After permission for a file has been restricted by using IRM, the access and usage restrictions are enforced no matter where the information is, because the permission to a file is stored in the document file itself.

IRM helps individuals enforce their personal preferences concerning the transmission of personal or private information. IRM also helps organizations enforce corporate policy governing the control and dissemination of confidential or proprietary information.

IRM helps to do the following:

  • Prevent an authorized recipient of restricted content from forwarding, copying, modifying, printing, faxing, or pasting the content for unauthorized use
  • Prevent restricted content from being copied by using the Print Screen feature in Microsoft Windows
  • Restrict content wherever it is sent
  • Support file expiration so that content in documents can no longer be viewed after a specified period of time
  • Enforce corporate policies that govern the use and dissemination of content within the company

The second part of this blog will help illustrate specific business business scenarios where IRM provides immediate demonstrable benefits. The specific examples quoted in this post relate to Sales and Marketing, Contracts and Finance.

Technorati Tags: Office 2007,Microsoft,Information Rights Management

Comments

Vishal Gupta said…
Information about information rights management systems is quite low as of now .. The biggest challenges that I see are integrating the extended network of partners / customers / vendors to use the same technology and of course enabling the rights to be dynamic and centralized rather than travel with the document. Check out http://www.edrm.blogspot.com/ .. My blog specifically on this topic.
7:34 PM
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